Loudoun County Court Records

In Loudoun County, courts are legally responsible for settling disputes between individuals. These courts meticulously document everything in the cases they resolve, including the arguments presented by the disputing parties and the rationale behind the court’s judgment. Such records serve as official documents containing information relevant to dispute resolution.

Court records may contain:

• Names of the parties
• Their pleadings
• Motions
• Transcripts of trials
• Judgements

Court records play a crucial role in the general legal system. From providing information that helps lawyers and judges make an informed opinion on the correct position of the law to giving insights into a potential litigant’s chances of success in court, their utility extends far beyond mere record-keeping.

Are Court Records Public in Loudoun County?

Under Title 17.1 and Title 16.1 of the Code of Virginia, Loudoun County court records are public records. Consequently, these records are generally available to members of the public who may wish to inspect or copy them.

However, the right to access court records is not absolute. Certain court records may be subject to non-disclosure by statute or court order due to their confidential nature:

• Records subject to attorney-client privilege
• Sealed court records (e.g., adoption records)
• Mental health files
• Civil protection order case records

Loudoun County Court Records Search

Record seekers can visit the courthouse where the case was heard to conduct a case information search at the clerk’s office. Public kiosks at the office allow record seekers to access the court’s database and print out specific case records after finding them. Alternatively, they may request copies of their desired record directly at the clerk's office window.

Record seekers also have the mail request option. This approach typically requires users to submit relevant information about the particular case, applicable copy-fee and a return of a self-addressed stamped envelope.

Furthermore, record seekers can find court records at their fingertips by accessing case information online through Virginia's Judicial System website.

Loudoun County Court Records Search by Name

Whether you are searching for court records online, using public access terminals (kiosks), or reviewing records through the court clerk's office window, facilitating a successful search requires providing information unique to the specific case you wish to locate. This information often includes the name of one of the disputing parties, the case number or the hearing date.

Conducting a court record search online or in person at the courthouse clerk’s office is free; however, there is a fee for obtaining copies, which may vary depending on the specific court.

For instance, the Loudoun County Clerk of the Circuit Court charges 50 cents per page for plain copies and $2 for each certified copy.

Loudoun County Courts

Virginia State trial court system governs the adjudication of disputes in Loudoun County. This system consists of the Circuit Courts, General District Courts, and Juvenile and Domestic Relations District Courts.

While the General District Courts and Juvenile and Domestic Relations District Courts have limited jurisdiction and are the go-to courts for bringing certain types of civil and criminal actions, the Circuit Courts typically handle cases beyond the jurisdiction of the other courts.

Below is a directory for court locations in Loudoun County:

Circuit Court
18 East Market Street
4th Floor
Leesburg, VA 20178
Phone: (703) 777-0270
Fax: (703) 737-8549

General District Court
Civil/Criminal Courtroom
18 East Market Street
2nd Floor (Courtroom Number 3)
Leesburg, VA 20176

Traffic Court
18 East Market Street
Leesburg, VA 20176
Phone: (703) 777-0312
Phone: (703) 777-0310

Juvenile and Domestic Relations District Court
18 East Market Street
Leesburg, VA 20178
Phone: (703) 777-0300
Fax: (703) 771-5039

Loudoun County District Court Records

In Loudoun County, General District Courts have specific jurisdiction which entitles them to preside over criminal cases, including misdemeanor, and preliminary felony hearings. Furthermore, General District Courts may hear civil cases of up to $25,000. The Traffic Division of the District Court also hears and determines traffic violation cases.

Individuals who wish to access District Court records may proceed to the clerk’s office at the District courthouse to conduct a record search. This office is located at:

Loudoun General District Court
2 Church Street NE,
Leesburg, VA 20176-2828
(703) 777-0312

In the courthouse lobby, public kiosks provide access to the court’s database, which contains scanned copies of court records. Using information such as names, dates or case numbers, record seekers may use these computers to locate their desired document. If they wish to copy a specific document, they can print it directly from the public access terminal to a printer located in the Clerk’s Office. Copies can be obtained after paying the applicable fee. The District Court clerk cannot charge more than $1 for the first two pages and 50 cents for each successive page under the Code of Virginia.

Alternatively, a completed written request form may be submitted at the clerk’s office, after which the requested file will be available at the office window for review.

The General District Court Case Information Online System also offers remote access to court records.

Loudoun County Criminal Records

Loudoun County criminal records are primarily managed by law enforcement agencies such as the Loudoun County Sheriff’s Office and the Virginia Department of Corrections. These records typically include arrest records, incident reports, incarceration, and offender information. Per the Virginia Freedom of Information Act (FOIA), Loudoun County criminal records are available for public inspection. Thus, inquirers can send an email request for accident and offense records or visit the Sheriff’s Office headquarters at:

Loudoun County Sheriff's Office
803 Sycolin Road SE
Leesburg, VA 20175

To request a copy by mail, send a letter including the accident case number along with a self-addressed, stamped envelope to:

Loudoun County Sheriff's Office
Records Section
P.O. Box 7200
Leesburg, VA 20177-7200.

Individuals seeking incarceration records can submit a FOIA request to VADOC (Virginia Department of Corrections). This can be done via email or mail to:

Virginia Department of Corrections
P.O. Box 26963
Richmond, VA 23261

VADOC typically responds to FOIA requests within five working days, excluding holidays and weekends.

Note: Public access to Loudoun County Arrest records may vary depending on local laws.

Loudoun County Criminal Court Case Lookup

It is crucial to note that Loudoun Courts also maintain their own version of the County's criminal records, especially misdemeanor and felony cases that made it to trial. Researchers can access and review Circuit Court and General District Court cases using the online case information system.

However, they must provide unique information describing their desired case with sufficient specificity. This information typically includes the plaintiff or the defendant’s name, hearing date, case numbers and the name of the specific court that heard the case - choosing the specific court requires clicking on the dropdown button on the right to select the relevant court name from the list.

Alternatively, they could mail a Criminal Case Copy Request Form to the Clerk of the Circuit Court or visit the District Courthouse between 9 am - 4 pm to conduct an in-person criminal record search at the clerk’s office.

Get Loudoun County Civil Court Records

Civil court records are legal documents that provide comprehensive accounts of non-criminal dispute proceedings between a plaintiff and a defendant which the courts ultimately resolve. These court proceedings include personal injury cases, divorce, adoption, and guardianship cases, brought to the county's Circuit, General District, and Juvenile and Domestic Relations Courts. The courts maintain records of every dispute they hear.

To access these records, interested individuals must request records from the court that heard the case. One way to do this is by logging into the Virginia Judicial system’s online platform and navigating to select the relevant court. Users should be prepared to submit information such as names, hearing dates or case numbers that sufficiently identify the case.

If they cannot locate the record through this medium, they can visit the courthouse and use public kiosks in the courthouse lobby to digitally access the courts’ database. Alternatively, they can submit a civil court record request to the court clerk.

Loudoun County Family Court Records

Loudoun County does not have a dedicated family court; instead, family law cases are typically heard in the Juvenile and Domestic Relations District Court and the Circuit Court. These courts handle various family law matters, including child custody, divorce, adoption, guardianship, and child support cases.

Interested individuals can access Loudoun County’s family court record by visiting Virginia’s Judicial System website and navigating to the case status and information section to click on the name of the court that heard the case.

Under the court section, the researcher must enter information identifying the particular family record. This information may include the plaintiff or defendant’s name, hearing date, and case number.

However, to proceed with the search, It is important to limit the search to a Loudoun County court, depending on the court that heard the case. Only the Juvenile and Domestic Relations Courts and the Circuit Courts have jurisdiction to hear family cases. Alternatively, interested parties may visit the relevant courthouse in person.

Loudoun County Marriage and Divorce Records

Virginia Department of Health-Division of Vital Records manages Loudoun County’s marriage and divorce records. Interested individuals can access these records by proceeding to the agency’s website to fill out the marriage and divorce online request form. Marriage and divorce records are considered vital records. As a result, these records are available only to the registrants and their immediate families. A registrant’s legal representative may also access these records if they show proof.

To access marriage and divorce records, requesters must be prepared to specify their relationship with the registrant and their reason for the request in the online form. In addition, they must provide their name, email address, and physical address, upload an acceptable ID document and electronically sign their application.

Other information required to locate the specific record includes the parties on record's first, middle and last name before marriage, suffix, date of marriage, and the city or county of marriage - the relevant county here is Loudoun. Furthermore, the agency charges a $12.00 per copy fee and requesters will be asked to pay this amount (via credit card) to complete the submittal process.

The estimated processing time after request submission is 20 days for mail delivery. If the requester does not have the time, the agency offers expedited processing options. Alternatively, they can walk into any of these locations for same-day processing.

Loudoun Birth and Death Records

Birth and death records are also considered vital records in Loudoun. These records are accessible through the Virginia Department of Health-Division of Vital Records website. However, to access these records, requesters typically need to provide this information:

• The name on the certificate
• The names of the parents (for birth records)
• The date of the event
• The location of the birth or death (Loudoun County)
• The requester’s name, location, and contact information
• Their reason for the request

Afterward, an upload of acceptable ID documentation and electronic signature of the application are required. The agency charges a $12.00 per copy fee and this payment must be made to complete the submittal process. The requested copies are typically mailed to the address provided in the online form.

Note that processing time may take 20 days or longer. Alternatively, they can walk into any of these locations for same-day processing.

Birth and death records are particularly useful for public health statistics and genealogy research purposes. Additionally, they help authorities monitor the shrinkage or increase in the population workforce and its effect on the economy.

Loudoun County Probate Court Records

In Loudoun County, probate court records are primarily managed by the Circuit Court, which handles various probate matters, including wills, estates, guardianships, and conservatorships.

The Clerk's Office also accepts walk-in requests. As such, requesters can visit the Loudoun County Clerk of Circuit Court’s office any time between 9 am - 4 pm on business days.

However, they may need to fill out a request form specifying the type of record they seek and show identity. It is also important to hold a valid ID for proof of identity. Probate records can also be accessed online. Requesters can search for their desired records using Virginia’s Judicial System website.

Loudoun County Property Records

Property records in Loudoun County involve immovable assets and transactions related to their sale, maintenance, and ownership. The Clerk of the Circuit Court manages these records, which include mortgages, deeds, judgments, liens, and subdivision plats. Individuals who wish to access property records can email or visit the Land Records Division of the clerk’s office. They can also mail in their request to:

Loudoun County Clerk of Circuit Court
Attention: Probate Division
P.O. Box 550
Leesburg, VA 20178

Property records are also accessible remotely through the Land Records Management System.

Loudoun County Court Records Online

Third-party websites like virginiacourtrecords.us sometimes offer flexible and prompt access to Loudoun County court records. However, they are not operated by, affiliated with, or associated with any federal, state, or local government or agency. Because they are not the primary source of the information provided, they cannot ensure or guarantee that the information is correct, accurate, comprehensive, or current.